Tender Executive

Job Summary:

We are seeking a proactive and detail-oriented Tender Executive to manage and coordinate the end-to-end tendering process. The ideal candidate will be responsible for scanning, documenting, reviewing, and tracking tenders from multiple portals, ensuring compliance with all technical and administrative requirements, and supporting internal coordination to submit competitive bids on time.

Key Responsibilities:

1. Tender Scanning & Identification:
• Regularly scan and identify relevant tenders from various e-procurement portals such as GeM, Tender247, Tender Tiger, and other government or private tendering websites.
• Apply appropriate filters/keywords to extract tenders suitable for the company’s product line or services.
2. Tender Documentation & Database Management:
• Maintain a centralized database of all relevant tenders including open, upcoming, participated, and closed tenders.
• Systematically record tender details such as reference number, department, submission deadlines, bid amount, etc.
3. Tender Review & Compliance Preparation:
• Analyze tender documents (NIT, RFP, BoQ, etc.) thoroughly and prepare a compliance in Excel highlighting eligibility criteria, technical specifications, and un-priced BoQ.
• Identify deviations to be reviewed with respective product manager.
4. Internal Coordination:
• Collaborate closely with the Technical/Product team to validate product compliance against tender specifications.
• Gather necessary technical documents such as datasheets, certifications, and product literature for bid preparation.
5. Bid Status Monitoring & Follow-up:
• Track the status of all ongoing and submitted bids – including corrigendum, technical/commercial evaluation results, and LOA issuance.
• Communicate timely updates and action items to relevant team members, ensuring no deadline is missed.

Required Skills & Qualifications:

• Graduate in any discipline.
• 0-3 years of experience in a tendering or documentation-related role.
• Familiarity with GeM, eProcurement portals, and tender aggregation sites like Tender247, Tender Tiger. (Preferred)
• Basic skills in Excel, MS Office, and document management systems.

Good communication and coordination skills for working with cross-functional teams.